Polka Aesthetics is committed to protecting the privacy and confidentiality of your personal and medical information. This policy describes how we collect, use, and safeguard your information in compliance with federal and Texas state laws, including HIPAA where applicable.

Information We Collect

Personal Information: Name, date of birth, address, phone number, email, emergency contact information and payment information (processed securely).

Medical Information (PHI): Medical history and intake forms, treatment notes and records, before‑and‑after photographs, allergies, medications, contraindications, consent forms and treatment plans.

How Your Information Is Used

Your information may be used to provide medical and aesthetic services, determine treatment eligibility, maintain accurate medical records, communicate appointment reminders and follow‑up instructions, process payments, improve services and patient experience, meet legal and regulatory requirements.

How Your Information Is Shared

Your information may be shared only with: Licensed medical professionals involved in your care, our supervising physician, HIPAA‑compliant EMR systems, payment processors, laboratories or pharmacies (if applicable), government agencies when legally required.

We do not sell your information.

Marketing Communications

With your consent, we may send promotional or educational communications. You may opt out at any time.

Use of Photographs

Before‑and‑after photos will not be used for marketing without your written consent. You may revoke consent at any time.

Data Protection Measures

We maintain safeguards including: HIPAA‑compliant electronic systems, encrypted devices, secure physical storage with restricted access to authorized personnel, staff training on privacy and confidentiality.

Record Retention

Medical records are retained for at least 7 years, or longer if required by law.

Minors

Services for minors require parental consent. Minor records are protected under the same privacy standards.

Policy Changes

We may update this policy as needed. Updated versions will be made available upon request.